Thorium Films produces a range of film (both feature, documentary, and promotional). Thorium Films interacts with its clients and suppliers of goods and services in the conduct of those businesses and ancillary activities.
Confidential information is company property and should only be used if you are authorised to do so or if necessary to carry out your duties. The company aims to keep confidential information to a minimum, but does have the right to protect information which might affect the company’s existence, give competitors an advantage or harm employees or investors.
Every employee should protect any confidential information he or she has access to. Knowing or having access to such information does not give you the right to disclose it. All employees are legally bound to ensure they protect the company’s interests in and maintain the confidentiality of any information obtained whilst employed with the company. Under no circumstances should any confidential information be used for personal gain or in fact for the gain of a competitor or any other party, either during or after your employment with the company.
Protecting information provided to us is important. We hope that this Information Management Statement will help you understand how Thorium Films collects, uses and safeguards your personal information in accordance with the National Privacy Principles contained in the Privacy Act 1988. )
Personal Information Collection
Thorium Films collects personal information about its employees, clients, suppliers, sub-contractors and others with whom it deals, in order that it can effectively conduct its business. This information will include sufficient details for Thorium Films to effectively interact with them in the conduct of its business.
The primary purpose for collecting, holding and using information is for the establishment and maintenance of records for our clients, suppliers of goods and services, and others with whom we conduct business in order that we can work effectively with them. Personal information collected is also used to facilitate distribution of corporate communications, including our financial results, annual reports and other information that is relevant to the promotion or reporting of our business activities. Thorium Films has legal and statutory obligations in relation to the collection and use of some of this personal information.
Collection and Use of Health Information
In its capacity as an employer, Thorium Films collects and uses Health Information about its employees in particular, and at times about sub-contractors and others with whom it deals. In the case of its employees this occurs primarily in relation to assessing the fitness of individuals for particular tasks, and in relation to absences or incapacity due to accident, injury or illness. For non-employees, any Health Information is likely to only be collected or used in connection with personal injury or hurt to an individual which arises within the business relationship. Thorium Films’ collection and use or disclosure of Health Information is for these primary purposes. In most circumstances the Health Information relates to the provision of medical certificates or reports. Thorium Films has legal and statutory obligations in relation to the collection and use of some of this Health Information.
To ensure the integrity and confidentiality of Health Information, Thorium Films will normally only disclose Health Information it holds to the individual concerned or to someone having proper authorisation or authority to request such information, or to fulfil legal or regulatory requirements. Thorium Films may also disclose Health Information to its advisers and other parties in connection with the present and future conduct of its business.
Access and Correction
You can contact the Company Secretary (see below) if you would like details of personal information which may be held about you or if you wish to correct any personal information held. To ensure the integrity and safety of personal information, Thorium Films will normally only disclose personal information it holds to the individual concerned or to someone having proper authorisation or authority to request such information, or to fulfil legal or regulatory requirements. Thorium Films may also disclose personal information to its advisers and other parties in connection with the present and future conduct of its business. If deemed necessary from time to time, a fee may be charged for the provision of personal information.
Storage and Security of Information
Information is principally held in electronic databases maintained within Thorium Films’ computer network. We use a range of security processes to protect the confidentiality and security of information held.
During employment with Thorium Films, employees will learn, work with, and be entrusted with information and trade secrets that are confidential relating to the Thorium Films’ operations, proposed new businesses, financial condition, sales, products and designs. This information is not known outside of the company or even known to all of Thorium Films’ employees. Examples include financial information, costs, business projections, marketing plans, customers, suppliers, designs, composites, sketches and any information that is marked confidential.
Keeping this information confidential is necessary to ensure our success. Because this information has substantial value to Thorium Films, all employees must exercise the highest degree of care not to disclose any confidential information, even inadvertently (through conversations in elevators or restaurants), to any unauthorized persons in or outside the Company.
Employees, except within the scope of employment, cannot remove, make or cause to be made any copies of drawings, reports, correspondences or other writings or samples relating to the Company. Employees cannot use for their own gain or disclosure, except within the scope of employment, any trade secrets, other confidential information, data or knowledge relating to the Company.
Employees must surrender all documents, drawings and information to the Company upon termination of employment or at any time upon the request of their Supervisor.
Sometimes even the most innocent acts or requests can result in disclosure of confidential information. Employees should always think before discussing information with a third party. If and employee believes confidential information must be disclosed to a third party, they should consult with their Department Head. There is no excuse for disclosure or our confidential information.
The employee’s obligations under this policy shall continue after termination of employment.
Changes to this statement
Any changes made to this statement from time to time will be incorporated in an updated version which will be made available on our website at www.thoriumfilms.com.
You are also able to obtain a copy of our latest privacy statement by contacting the address below.
Further Information If you would like any further information or wish to voice your concern on any matter to do with either this policy or use of your personal information, please contact the:
Thorium Films Pty Limited,
PO Box 6316
POINT COOK VIC 3030